Steering Committee 3rd Workshop, Puerto Rico
Telcon
Telecon
Wednesday, January 19, 2011
19:00 - 20:30 UTC
Minutes (Version 0.1 of 2011- 1-20 10: 9)
Participants:
Hans-Peter Plag,
NBMG, UNR
(Co-Chair)
Doug Wilson,
NOAA
(Correspondent)
Jorge Corredor,
UPR
(Member)
Paul DiGiacomo,
NOAA
(Co-Chair)
Roy A. Watlington,
CaRA/CARICOOS
Douglas Cripe,
GEO Secretariat
(Core Member)
Agenda:
1
Agenda and Action Items of the last telecon
A list of Action Items is available
here
.
2
Status of Local Organization.
3
Status of Invitations and other urgent issues
The list of candidates for speakers and session chairs with the status of the invitations has been distributed by e-mail.
4
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.'
5
Decision on funding of participants
A list of applicants for funding has been distributed by e-mail.
6
Any Other Business
7
Date and time for PR-11
8
Summary of Action Items
Notes:
1
Agenda and Action Items of the last telecon
A list of Action Items is available
here
.
Concerning
Action Item
CZCP-PR-9-1:
Doug Wilson
will send the IOCARIBE mailing list to
Paul DiGiacomo.
Responsible:
Doug Wilson,
Deadline:
2011-01-17,
Doug Wilson
reported that he had the emailing list and would send it to
Paul DiGiacomo
asap.
Doug Wilson
reported that following up
Action Item
CZCP-PR-9-2:
Doug Wilson
will send a mail to
Julio Morell
and ask him to prepare a report on gaps and operational issues in the coastal observing
system in the Caribbean.
Responsible:
Doug Wilson,
Deadline:
2011-01-18,
he had talked to
Julio Morell,
who agreed to prepare the requested report.
Hans-Peter Plag
had followed up
Action Item
CZCP-PR-9-3:
Hans-Peter Plag
will add the names of persons who asked for travel support into the master list.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
by adding the information available to him, and he requested that others would
add any information not included.
Roy A. Watlington
emphasized the need to get more funds to support travel.
Concerning
Action Item
CZCP-PR-9-4:
Doug Wilson
will contact Sophia Rolle.
Roy A. Watlington
will contact Jeremy Collymore and CDEMA.
Paul DiGiacomo
will contact GOOS.
Julio Morell
and
Jorge Corredor
will contact Ernesto Diaz.
Douglas Cripe
will facilitate an invitation to the minster of Tourism in St. Kitts.
Hans-Peter Plag
will contact
Christa von Hillebrandt-Andrade.
Paul DiGiacomo
and
Doug Wilson
will send out further invitations.
Responsible:
Doug Wilson,
Roy A. Watlington,
Paul DiGiacomo,
Julio Morell,
Jorge Corredor,
Douglas Cripe,
Hans-Peter Plag,
Deadline:
2011-01-19,
Roy A. Watlington
mentioned that he had been using the wrong e-mail address, but that contact
was now established.
Paul DiGiacomo
repeated his invitation to
Roy A. Watlington
to be a co-chair of the program committee. This request was supported by other
participants, and
Roy A. Watlington
accepted the invitation.
It was mentioned that Bill Proenza has the invitation to co-convene a session. After some discussion, it was agreed:
Action Item
CZCP-PR-10-1:
Roy A. Watlington
will contact Lenard Nurce, Vincent Sweeny and Neville Trust and invite these to participate in the Workshop.
Responsible:
Roy A. Watlington,
Deadline:
2011-01-21.
Douglas Cripe
reported that the invitation to the Minister of Tourism of St. Kitts was with the Director of the GEO Secretariat,
Jose Achache. There was discussion that all existing Ministries of Tourism in the Caribbean should get an invitation. This led to:
Action Item
CZCP-PR-10-2:
Hans-Peter Plag
will send a list of contacts for the Ministries of Tourism in the Carribbean to
Douglas Cripe.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-20.
Action Item
CZCP-PR-10-2:
Hans-Peter Plag
will send a list of contacts for the Ministries of Tourism in the Carribbean to
Douglas Cripe.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-20.
Douglas Cripe
reported that the GEO Sec also still intends to send the invitations to CAST, CTO, and COTAL.
Hans-Peter Plag
pointed out that e-ma
would not be sufficient and
Douglas Cripe
confirmed that faxes would be sent in addition. He also mentioned that the GEO Sec is sending
a letter to a participant from Cuba for visa purposes.
2
Status of Local Organization.
Jorge Corredor
informed that there were some questions concerning registration, and he indicated that
Vanessa Gutierrez
would send a mail to
Hans-Peter Plag.
3
Status of Invitations and other urgent issues
Paul DiGiacomo
asked about the status concerning the invitations to CTO, COTAL, and CAST.
Hans-Peter Plag
explained that
Michael Bruno
was followin
the invitation to CAST, and that the GEO Sec would follow up those to CTO and COTAL.
The list of invited people was reviewed and it was agreed that:
Action Item
CZCP-PR-10-4:
Hans-Peter Plag
will updated the draft program available on the web according to the information listed in the xls master file.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
During the discussion of the funding requests,
Jorge Corredor
pointed out that concerning the ten rooms paid out of the US-GEO funds,
Julio Morell
and himself would like to give priority to people from the region.
Paul DiGiacomo
expressed the wish to be more flexible since
the GEO and GOOS funds can not be used for people from developed countries, while the US-GEO funds could. He volunteered to contac
UNESCO-GOOS again in order to potentially get an increase of the funds for participants from developing countries, which could the
used to free some of the the available rooms for participants from developed countries.
It was pointed out that an invited participant from Italy had requested funding but was not yet in the list. There was consensus t
final decision should be delayed for a few more days.
Jorge Corredor
pointed out that the locals need rooms out of the pool of ten rooms, and
Hans-Peter Plag
requested that the names of these persons
be added to the xls master file.
Doug Wilson
proposed to make an attempt to get funds from those EU-countries that had former strong interest in the
Caribbean.
Douglas Cripe
agreed that the GEO Sec could send respective mails to the GEO principals in these
countries, and remarked that this would be a long shot but nevertheless worth taking. It was proposed to
mention in these requests the strong US-GEO support for the workshop.
Hans-Peter Plag
mentioned the particular relation of the U.K. to tourism in Tobago:
Action Item
CZCP-PR-10-5:
Hans-Peter Plag
will contact Stuart Marsh to get advice on a good avenue to contact the U.K. government for support of the
workshop.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
Jorge Corredor
repeated his preference for regional people getting access to the 'free rooms', but recognize that funding comes from NOAA.
Therefore, he stated that he expects a list of people who should get one of these rooms from
Doug Wilson.
Concerning the pending invitations,
Paul DiGiacomo
asked how these would be sent out.
Roy A. Watlington
committed to splitting up the
addresses and the work of send the invitations between
Paul DiGiacomo
and himself.
4
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.'
Program-related issues had already been discussed in the previous topics.
5
Decision on funding of participants
A list of applicants for funding had been distributed by e-mail. This list had been discussed preliminarily, and
it was agreed to reach final decisions in the next telecon.
6
Any Other Business
There was no other business.
7
Date and time for PR-11
It was agreed to have the next telecon on January 21, 2011, at 15:30 UTC.
8
Summary of Action Items
Action Item
CZCP-PR-10-1:
Roy A. Watlington
will contact Lenard Nurce, Vincent Sweeny and Neville Trust and invite these to participate in the Workshop.
Responsible:
Roy A. Watlington,
Deadline:
2011-01-21.
Action Item
CZCP-PR-10-2:
Hans-Peter Plag
will send a list of contacts for the Ministries of Tourism in the Carribbean to
Douglas Cripe.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-20.
Action Item
CZCP-PR-10-3:
Douglas Cripe
will ensure that invitations are sent to all Ministries of Tourism in the Carribbean.
Responsible:
Douglas Cripe,
Deadline:
2011-01-24.
Action Item
CZCP-PR-10-4:
Hans-Peter Plag
will updated the draft program available on the web according to the information listed in the xls master file.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
Action Item
CZCP-PR-10-5:
Hans-Peter Plag
will contact Stuart Marsh to get advice on a good avenue to contact the U.K. government for support of the
workshop.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
Minutes prepared by
Hans-Peter Plag
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