Steering Committee 3rd Workshop, Puerto Rico
Telcon
Telecon
Friday, January 21, 2011
15:30 - 17:00 UTC
Minutes (Version 0.1 of 2011- 1-28 1:16)
Participants:
Hans-Peter Plag,
NBMG, UNR
(Co-Chair)
Douglas Cripe,
GEO Secretariat
(Core Member)
Jennifer Lewis,
NOAA, National Weather Service
Doug Wilson,
NOAA
(Correspondent)
Paul DiGiacomo,
NOAA
(Co-Chair)
Jorge Corredor,
UPR
(Member)
Jenny Hillary
Roy A. Watlington,
CaRA/CARICOOS
Michael Bruno,
Stevens
(Workshop Series Chair)
Christa von Hillebrandt-Andrade,
NOAA, Director CTWS
Agenda:
1
Agenda and Action Items of the last telecon
A list of Action Items is available
here
.
2
Status of Local Organization.
3
Status of Invitations and other urgent issues
The list of candidates for speakers and session chairs with the status of the invitations has been distributed by e-mail.
4
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.'
5
Decision on funding of participants
A list of applicants for funding has been distributed by e-mail.
6
Any Other Business
7
Date and time for PR-12
8
Summary of Action Items
Notes:
1
Agenda and Action Items of the last telecon
A list of Action Items is available
here
.
Concerning
Action Item
CZCP-PR-10-1:
Roy A. Watlington
will contact Lenard Nurce, Vincent Sweeny and Neville Trust and invite these to participate in the Workshop.
Responsible:
Roy A. Watlington,
Deadline:
2011-01-21,
Roy A. Watlington
reported that he had not heard back from the
persons, and he would call again. Concerning the contact to CDEMA, he mentioned that
his called was answered by a new person, who had less knowledge of the situation.
Hans-Peter Plag
stated that he had no time to follow up
Action Item
CZCP-PR-10-2:
Hans-Peter Plag
will send a list of contacts for the Ministries of Tourism in the Carribbean to
Douglas Cripe.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-20,
but would do so in the next days.
Douglas Cripe
confirmed that is should be easy to follow up
Action Item
CZCP-PR-10-3:
Douglas Cripe
will ensure that invitations are sent to all Ministries of Tourism in the Carribbean.
Responsible:
Douglas Cripe,
Deadline:
2011-01-24,
once the list of Ministries was available.
Following up
Action Item
CZCP-PR-10-4:
Hans-Peter Plag
will updated the draft program available on the web according to the information listed in the xls master file.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19,
Hans-Peter Plag
had updated the program and requested that all Committee members would send further updat
Concerning
Action Item
CZCP-PR-10-5:
Hans-Peter Plag
will contact Stuart Marsh to get advice on a good avenue to contact the U.K. government for support of the
workshop.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19,
Hans-Peter Plag
reported that an initial request was sent to
Stuart Marsh but had not yet resulted into actionable information.
Douglas Cripe
reported that the list available to him was not what was needed to follow up
Action Item
CZCP-PR-9-1:
Doug Wilson
will send the IOCARIBE mailing list to
Paul DiGiacomo.
Responsible:
Doug Wilson,
Deadline:
2011-01-17.
2
Status of Local Organization.
Jorge Corredor
explained that three of the pre-paid rooms are required for
Julio Morell,
Jorge Corredor,
and
Vanessa Gutierrez.
Another room would also be nee
Action Item
CZCP-PR-11-1:
Doug Wilson
will send a list of persons for the six pre-paid rooms not yet allocated to
Jorge Corredor.
Responsible:
Doug Wilson,
Deadline:
2011-01-28.
Jorge Corredor
also mentioned that funds available to
Roy A. Watlington
will be used to cover travel costs for maybe two high-level participants from
Doug Wilson
asked whether it would help if he initiated a request for tarvel funds for
Christa von Hillebrandt-Andrade.
Jorge Corredor
confirmed that this would improv
Action Item
CZCP-PR-11-2:
Doug Wilson
will initiate a request for travel funds for
Christa von Hillebrandt-Andrade.
Responsible:
Doug Wilson,
Deadline:
2011-01-24.
Hans-Peter Plag
pointed out that he had only seen four registrations so far. This led to
Action Item
CZCP-PR-11-3:
Jorge Corredor
will ask
Vanessa Gutierrez
to send an overview of the registrations received so far
to
Hans-Peter Plag.
Responsible:
Jorge Corredor,
Deadline:
2011-01-26.
3
Status of Invitations and other urgent issues
The list of candidates for speakers and session chairs with the status of the invitations has been distributed by e-mail.
Michael Bruno
reported that he was still waiting to hear back from the agencies in Puerto Rico.
Jennifer Lewis
mentioned a list of the regional met services, and she sent this list during the telecon
to
Paul DiGiacomo
for personal invitations.
Jennifer Lewis
also stated that she had access to a number of other list, including some lists for South America. This led to:
Action Item
CZCP-PR-11-4:
Hans-Peter Plag
will sent the workshop announcement to
Jennifer Lewis
for distribution to the list
available to her.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-21.
4
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.' The program was discussed thoroughly.
Hans-Peter Plag
emphasized the need
to close the gaps in the session conveners. Potential candidates for session conveners
were discussed but no firm decision were made.
Hans-Peter Plag
emphasized the need to close the gap with respect to ecosystems and biodiversity.
Concerning the pre-study on user needs and stakeholders, it was agree to aim for a presentation in Session P1.
There was considerable discussion about the role of speakers and conveners for Plenary Sessions 5 and 6. It was emphasized that t
5
Decision on funding of participants
A list of applicants for funding has been distributed by e-mail.
It was confirmed that Acolla Lewis-Cameron should be funded. No other decisions were made. However, there was consensus that these
6
Any Other Business
There was no other business.
7
Date and time for PR-12
It was agreed to have the minor telecon on Wednesday, January 26, 2011 at 19:00 UTC,
and to have the next full telecon on January 28, 2011, at 18:00 UTC.
8
Summary of Action Items
Action Item
CZCP-PR-11-1:
Doug Wilson
will send a list of persons for the six pre-paid rooms not yet allocated to
Jorge Corredor.
Responsible:
Doug Wilson,
Deadline:
2011-01-28.
Action Item
CZCP-PR-11-2:
Doug Wilson
will initiate a request for travel funds for
Christa von Hillebrandt-Andrade.
Responsible:
Doug Wilson,
Deadline:
2011-01-24.
Action Item
CZCP-PR-11-3:
Jorge Corredor
will ask
Vanessa Gutierrez
to send an overview of the registrations received so far
to
Hans-Peter Plag.
Responsible:
Jorge Corredor,
Deadline:
2011-01-26.
Action Item
CZCP-PR-11-4:
Hans-Peter Plag
will sent the workshop announcement to
Jennifer Lewis
for distribution to the list
available to her.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-21.
Minutes prepared by
Hans-Peter Plag
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