Steering Committee 3rd Workshop, Puerto Rico
Telcon
Telecon
Friday, December 10, 2010
14:30 - 16:00 UTC
Minutes (Version 0.2 of 2010-12-10 8:48)
Participants:
Hans-Peter Plag,
NBMG, UNR
(Co-Chair)
Douglas Cripe,
GEO Secretariat
(Core Member)
Doug Wilson,
NOAA
(Correspondent)
Julio Morell,
UPR
(Member)
Jorge Corredor,
UPR
(Member)
Paul DiGiacomo,
NOAA
(Co-Chair)
David Green,
NOAA (Lead for Ecological Forecasting, Energy and Coastal Hazards)
Agenda:
1
Agenda and Action Items of the last telecon
A list of Action Items is available
here
.
2
Status of Local Organization.
3
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.' The list of potential speakers and session chairs has been distributed by e-mail.
4
Status of Invitations and other urgent issues
5
Any Other Business
6
Date and time for PR-9
It was agreed that no telecon is needed on December 17, 2010. Should PR-9 be scheduled for January 7, 2011 or January 14, 201
7
Summary of Action Items
Notes:
1
Agenda and Action Items of the last telecon
A list of Action Items was made available as
here
.
Hans-Peter Plag
commented that the audio quality of the telecon was very poor, and that he may not have captured all names of the
participants. The list of participants therefore may be incomplete.
Hans-Peter Plag
pointed out that concerning
Action Item
CZCP-PR-7-1:
Paul DiGiacomo,
Doug Wilson,
Roy A. Watlington
will get together on Monday, December 6, 2010 and finalize the list of candidates for
plenary speakers and session conveners and send this list to the Steering Committee for e-mail discussion not
later than Tuesday, December 7, 2010. This will enable to send out invitations before December 10, 2010.
Responsible:
Paul DiGiacomo,
Doug Wilson,
Roy A. Watlington,
Deadline:
2010-12-07,
the list of agreed-upon speakers was not finalized.
Paul DiGiacomo
asked where the main gaps were.
Hans-Peter Plag
mentioned the intergovernmental organizations, the regional tourist organizations,
and the bias toward speakers from outside the Caribbean as the key gaps.
Paul DiGiacomo
responded that for most
keynotes and for most breakout sessions at least one person was listed. Both
Doug Wilson
and
Paul DiGiacomo
agreed that the list was a
good starting point and that invitations should be sent out to those on the list.
It was asked which tourist organizations were on the list.
Hans-Peter Plag
explained that there were two types of organizations, the governmental and the private ones, and
Roy A. Watlington
had
compiled a list that was covering most of the private organizations but fewer of the governmental ones.
He added that many of the intergovernmental programs were not on the list, and named as example
the Regional Activity Centers under the CEP. He also expressed the impression that the prioritization of the proposed
names was not discussed in the group and did not think that there was a broad agreement. However,
Paul DiGiacomo
emphasized the importance of getting the announcement out to those already on the list.
Doug Wilson
pointed out that some changes in the program might be necessary to accommodate, for example, the insurances.
Hans-Peter Plag
commented that the program was a draft that would have to evolve depending on the response that would come after speakers and
session chairs had been invited. Both the proposed topics of the presentations and the number and topics of the breakout
session would have to evolve with the input from the speakers and session chairs.
Hans-Peter Plag
asked who should send the invitations?
Doug Wilson
and
Paul DiGiacomo
proposed either the GEO SEC or the SC
co-chairs should do this.
Hans-Peter Plag
reported that following up
Action Item
CZCP-PR-7-2:
Christa von Hillebrandt-Andrade
will contact the Secretariat of ACODESE and investigate the interest of them to participate in the
workshop.
Responsible:
Christa von Hillebrandt-Andrade,
Deadline:
2010-12-07,
Christa von Hillebrandt-Andrade
had been in contact with the insurances, but he was not informed
about their response. He also mentioned that
Roy A. Watlington
was following up
Action Item
CZCP-PR-7-3:
Roy A. Watlington
will contact CDEMA and investigate the interest of them to participate in the
workshop.
Responsible:
Roy A. Watlington,
Deadline:
2010-12-07,
but he did not know the status.
He had not received input as requested in
Action Item
CZCP-PR-7-4:
Roy A. Watlington
will look at the document under the link 'Sustainable Tourism in SIDS' available on the
workshop web page and provide input to
Hans-Peter Plag.
Responsible:
Roy A. Watlington,
Deadline:
2010-12-09,
and he urged everybody to contribute to this pre-study.
Concerning
Action Item
CZCP-PR-5-2:
Vanessa Gutierrez
will follow up with the Sheraton the establishing of the web page for hotel reservation and provide
the link to this page to
Hans-Peter Plag
for inclusion on the workshop web page.
Responsible:
Vanessa Gutierrez,
Deadline:
2010-11-28,
Jorge Corredor
informed that
Vanessa Gutierrez
was sick but would follow this up asap.
2
Status of Local Organization.
There were no further comments concerning the local organization.
3
Workshop Program and Session Chairs
There were no further comments on the program
4
Status of Invitations and other urgent issues
It was suggested that the GEO Sec would send the invitations to the speakers and session conveners.
Douglas Cripe
asked whether
this would be general invitations.
Hans-Peter Plag
explained that these invitations would have to be personalized and
would often require a dialog with the speakers/conveners.
Douglas Cripe
made clear that the GEO Sec could not take this task.
Therefore,
Hans-Peter Plag
suggested that these invitations should be sent
by the SC Co-Chairs, so that there could be a dialog where needed. After some discussion, this led to:
Action Item
CZCP-PR-8-1:
Doug Wilson
and
Paul DiGiacomo
will send invitations to the proposed speakers and breakout session conveners.
Responsible:
Doug Wilson,
Paul DiGiacomo,
Deadline:
2010-12-15.
Paul DiGiacomo
asked whether the workshop announcement could be sent to the list of IOCARIB.
Hans-Peter Plag
reminded that there had been
an Action Item to coordinate the sending out of workshop announcements so that not too many duplications would occur.
But almost no input had been provide to a master list.
Paul DiGiacomo
mentioned the list
Peter Colohan
had provided, which had a few names.
Paul DiGiacomo
and
Doug Wilson
proposed that each SC member should send out workshop announcements to whatever relevant
e-mail list they know of.
Doug Wilson
requested that people should copy the announcements they send to the SC Co-Chairs.
Action Item
CZCP-PR-8-2:
All will send out workshop announcements to e-mail lists they consider relevant, and will send copies of these
announcements to the SC Co-Chairs.
Responsible:
All,
Deadline:
2010-12-20.
It was agreed to have the workshop announcement sent out to the GEO-All mailing list.
Action Item
CZCP-PR-8-3:
Douglas Cripe
will send a workshop announcement to the GEO-ALL e-mail list.
Responsible:
Douglas Cripe,
Deadline:
2010-12-15.
5
Any Other Business
There was no other business.
6
Date and time for PR-9
Hans-Peter Plag
informed that he would have very limited availability for the next three weeks.
Paul DiGiacomo
and
Doug Wilson
proposed
as potential dates for the next telecon Wednesday, December 15, 2010 or Friday, December 17, 2010.
Douglas Cripe
said that he
would not be available to participate on Wednesday due to the AGU, but would be able to set up the telecon whenever needed.
It was agreed that
Doug Wilson
and
Paul DiGiacomo
would organize the next telcon.
Action Item
CZCP-PR-8-4:
Doug Wilson
and
Paul DiGiacomo
will decide on the date and time for the next telecon and work with
Douglas Cripe
to get it set up.
They will inform the group about date and time.
Responsible:
Doug Wilson,
Paul DiGiacomo,
Douglas Cripe,
Deadline:
2010-12-08.
7
Summary of Action Items
Action Item
CZCP-PR-8-1:
Doug Wilson
and
Paul DiGiacomo
will send invitations to the proposed speakers and breakout session conveners.
Responsible:
Doug Wilson,
Paul DiGiacomo,
Deadline:
2010-12-15.
Action Item
CZCP-PR-8-2:
All will send out workshop announcements to e-mail lists they consider relevant, and will send copies of these
announcements to the SC Co-Chairs.
Responsible:
All,
Deadline:
2010-12-20.
Action Item
CZCP-PR-8-3:
Douglas Cripe
will send a workshop announcement to the GEO-ALL e-mail list.
Responsible:
Douglas Cripe,
Deadline:
2010-12-15.
Action Item
CZCP-PR-8-4:
Doug Wilson
and
Paul DiGiacomo
will decide on the date and time for the next telecon and work with
Douglas Cripe
to get it set up.
They will inform the group about date and time.
Responsible:
Doug Wilson,
Paul DiGiacomo,
Douglas Cripe,
Deadline:
2010-12-08.
Minutes prepared by
Hans-Peter Plag
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