Steering Committee 3rd Workshop, Puerto Rico
Telcon
Telecon
Friday, January 14, 2011
14:30 - 16:00 UTC
Minutes (Version 0.1 of 2011- 1-18 21:35)
Participants:
Hans-Peter Plag,
NBMG, UNR
(Co-Chair)
Douglas Cripe,
GEO Secretariat
(Core Member)
Paul DiGiacomo,
NOAA
(Co-Chair)
Roy A. Watlington,
CaRA/CARICOOS
Doug Wilson,
NOAA
(Correspondent)
Vanessa Gutierrez,
UPR
Agenda:
1
Agenda and Action Items of the last telecon
A list of Action Items is available
here
.
2
Status of Local Organization.
3
Status of Invitations and other urgent issues
4
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.' The list of potential speakers and session chairs has been distributed by e-mail.
5
Funding of participants
6
Any Other Business
7
Date and time for PR-10
8
Summary of Action Items
1
Agenda and Action Items of the last telecon
A list of Action Items is available
here
.
2
Status of Local Organization.
3
Status of Invitations and other urgent issues
4
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.' The list of potential speakers and session chairs has been distributed by e-mail.
5
Funding of participants
6
Any Other Business
7
Date and time for PR-10
8
Summary of Action Items
Notes:
1
Agenda and Action Items of the last telecon
A list of Action Items was made available
here
.
In following up
Action Item
CZCP-PR-8-1:
Doug Wilson
and
Paul DiGiacomo
will send invitations to the proposed speakers and breakout session conveners.
Responsible:
Doug Wilson,
Paul DiGiacomo,
Deadline:
2010-12-15,
Paul DiGiacomo
and
Doug Wilson
sent out a number of reminders and additional invitations.
Concerning
Action Item
CZCP-PR-7-2:
Christa von Hillebrandt-Andrade
will contact the Secretariat of ACODESE and investigate the interest of them to participate in the
workshop.
Responsible:
Christa von Hillebrandt-Andrade,
Deadline:
2010-12-07,
it was agreed that
Hans-Peter Plag
would contact
Christa von Hillebrandt-Andrade
and inquire the status.
Related to
Action Item
CZCP-PR-7-3:
Roy A. Watlington
will contact CDEMA and investigate the interest of them to participate in the
workshop.
Responsible:
Roy A. Watlington,
Deadline:
2010-12-07,
Roy A. Watlington
reported that he called CDEMA, and learned that the director is out of office until 17th Janu
2011. The director knows of our interest, but
Roy A. Watlington
had not heard from from.
Paul DiGiacomo
asked to get a IOCARIBE mailing list, which
resulted in
Action Item
CZCP-PR-9-1:
Doug Wilson
will send the IOCARIBE mailing list to
Paul DiGiacomo.
Responsible:
Doug Wilson,
Deadline:
2011-01-17.
Related to
Action Item
CZCP-PR-4-3:
Julio Morell
will follow up contacts to the Governor's office in order to find out to what extent the
office may want to participate in the workshop.
Responsible:
Julio Morell,
Deadline:
2010-11-19,
Michael Bruno
reported that he facilitated some contacts to three relevant people, to whom he recently sent
information on the workshop.
With respect to
it was proposed that
Julio Morell
could pull together a report on the gaps and operational issues.
Michael Bruno
supported this idea and pointed out that
Julio Morell
should be asked to do this.
Action Item
CZCP-PR-9-2:
Doug Wilson
will send a mail to
Julio Morell
and ask him to prepare a report on gaps and operational issues in the coastal observing
system in the Caribbean.
Responsible:
Doug Wilson,
Deadline:
2011-01-18.
Concerning
Action Item
CZCP-PR-2-8:
Hans-Peter Plag
will take the lead in organizing a pre-study to identify issues, needs, and opportunities relevant to
the theme of the workshop on the end user side.
Responsible:
Hans-Peter Plag,
Deadline:
2010-10-01,
Hans-Peter Plag
reminded that he was waiting for input from
Roy A. Watlington,
who could bring in the local point of
view.
Hans-Peter Plag
emphasized that he would like to see this input first before the document is distributed to others for additional
comments and input.
Roy A. Watlington
confirmed that he would provide input in the next few days.
2
Status of Local Organization.
Hans-Peter Plag
pointed out that the web page for hotel room reservation does not allow to have a departure date later than
Friday, March 11, 2011.
Vanessa Gutierrez,
who joined the telecon a little later informed the participants that the hotel had made arrangemen
for check-out dates on Saturday and Sunday, but that the web page had not been updated. Persons who would like to stay after Frida
have to make a reservation on the web page with check-out date of Friday, and then inform
Vanessa Gutierrez
about their desired check-out dat
Vanessa Gutierrez
will then make the necessary arrangements with the hotel.
Before
Vanessa Gutierrez
joined the telecon, there was some discussion about the details of the contract.
Vanessa Gutierrez
explained later that the con
included 10 rooms covered by the available funds. For these rooms,
Vanessa Gutierrez
needs a list of persons, e-mails, and phone numbers. The
persons do not need to reserve a room.
Michael Bruno
inquired the room rate, and
Vanessa Gutierrez
confirmed that the rate was USD 179.00 per night.
Action Item
CZCP-PR-9-3:
Hans-Peter Plag
will add the names of persons who asked for travel support into the master list.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
It was agreed that decisions on funding should be made during the next telecon.
3
Status of Invitations and other urgent issues
Paul DiGiacomo
summarized the situation by stating that some additional invitations need to be sent out.
Roy A. Watlington
emphasized the need to
get an invitation to the Minister of Tourism, St. Kitts and some other Ministers. There was some discussion on how formal these
invitations should be, but in the end it was agreed that getting the invitations out asap was more important that having the best
level.
Roy A. Watlington
asked about the status concerning invitations to CTO, COTAL, and CAST, and
Hans-Peter Plag
explained that the invitation to CAST
had reached the recipient, but that invitations to CTO and COTAL were not delivered due to overfull mailboxes.
Doug Wilson
proposed that
Michael Bruno
would contact these organizations and asked for the contact information to be sent to
Michael Bruno
for further contacts.
Douglas Cripe
reported that he is working on getting the formal invitations to CAST, CTO, and COTAL sent out by the GEO Sec. The Director
of the GEO Sec had not been ready to send out the invitations drafted by the Program Committee and had started to prepare own
invitations.
Douglas Cripe
committed to investigating the situation.
Concerning insurances, it was repeated that
Christa von Hillebrandt-Andrade
was working on invitations to them.
4
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.'
Hans-Peter Plag
asked about a candidate for the summary presentation in plenary session P3, and suggestions were
Lenard Nurse and
Michael Bruno.
However, no action was agreed to follow this up.
Concerning the presentations in Sessions P5 and P6,
Hans-Peter Plag
suggested that a small group should compiled to discuss
these sessions and develop the program on the go.
Paul DiGiacomo
and
Doug Wilson
emphasized the need to get local people involved in
these sessions.
5
Funding of participants
It was agreed to add all names of those who requested funding in the master list.
Paul DiGiacomo
emphasized that people from the region should have top priority.
It was not clear how the funding from the various sources (GOOS, GEO Sec.) would be handled mechanistically.
Paul DiGiacomo
was asked to contact GOOS to discuss the details.
6
Any Other Business
Paul DiGiacomo
summarized the contacts that needed to be made, which is as follows:
Action Item
CZCP-PR-9-4:
Doug Wilson
will contact Sophia Rolle.
Roy A. Watlington
will contact Jeremy Collymore and CDEMA.
Paul DiGiacomo
will contact GOOS.
Julio Morell
and
Jorge Corredor
will contact Ernesto Diaz.
Douglas Cripe
will facilitate an invitation to the minster of Tourism in St. Kitts.
Hans-Peter Plag
will contact
Christa von Hillebrandt-Andrade.
Paul DiGiacomo
and
Doug Wilson
will send out further invitations.
Responsible:
Doug Wilson,
Roy A. Watlington,
Paul DiGiacomo,
Julio Morell,
Jorge Corredor,
Douglas Cripe,
Hans-Peter Plag,
Deadline:
2011-01-19.
7
Date and time for PR-10
Paul DiGiacomo
proposed to have two telecons per week. It was agreed to have the next telecon on January 19, 2011, at 19:00 UTC.
8
Summary of Action Items
Action Item
CZCP-PR-9-1:
Doug Wilson
will send the IOCARIBE mailing list to
Paul DiGiacomo.
Responsible:
Doug Wilson,
Deadline:
2011-01-17.
Action Item
CZCP-PR-9-2:
Doug Wilson
will send a mail to
Julio Morell
and ask him to prepare a report on gaps and operational issues in the coastal observing
system in the Caribbean.
Responsible:
Doug Wilson,
Deadline:
2011-01-18.
Action Item
CZCP-PR-9-3:
Hans-Peter Plag
will add the names of persons who asked for travel support into the master list.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
Action Item
CZCP-PR-9-4:
Doug Wilson
will contact Sophia Rolle.
Roy A. Watlington
will contact Jeremy Collymore and CDEMA.
Paul DiGiacomo
will contact GOOS.
Julio Morell
and
Jorge Corredor
will contact Ernesto Diaz.
Douglas Cripe
will facilitate an invitation to the minster of Tourism in St. Kitts.
Hans-Peter Plag
will contact
Christa von Hillebrandt-Andrade.
Paul DiGiacomo
and
Doug Wilson
will send out further invitations.
Responsible:
Doug Wilson,
Roy A. Watlington,
Paul DiGiacomo,
Julio Morell,
Jorge Corredor,
Douglas Cripe,
Hans-Peter Plag,
Deadline:
2011-01-19.
1
Agenda and Action Items of the last telecon
A list of Action Items was made available
here
.
In following up
Action Item
CZCP-PR-8-1:
Doug Wilson
and
Paul DiGiacomo
will send invitations to the proposed speakers and breakout session conveners.
Responsible:
Doug Wilson,
Paul DiGiacomo,
Deadline:
2010-12-15,
Paul DiGiacomo
and
Doug Wilson
sent out a number of reminders and additional invitations.
Concerning
Action Item
CZCP-PR-7-2:
Christa von Hillebrandt-Andrade
will contact the Secretariat of ACODESE and investigate the interest of them to participate in the
workshop.
Responsible:
Christa von Hillebrandt-Andrade,
Deadline:
2010-12-07,
it was agreed that
Hans-Peter Plag
would contact
Christa von Hillebrandt-Andrade
and inquire the status.
Related to
Action Item
CZCP-PR-7-3:
Roy A. Watlington
will contact CDEMA and investigate the interest of them to participate in the
workshop.
Responsible:
Roy A. Watlington,
Deadline:
2010-12-07,
Roy A. Watlington
reported that he called CDEMA, and learned that the director is out of office until 17th Janu
2011. The director knows of our interest, but
Roy A. Watlington
had not heard from from.
Paul DiGiacomo
asked to get a IOCARIBE mailing list, which
resulted in
Action Item
CZCP-PR-9-1:
Doug Wilson
will send the IOCARIBE mailing list to
Paul DiGiacomo.
Responsible:
Doug Wilson,
Deadline:
2011-01-17.
Related to
Action Item
CZCP-PR-4-3:
Julio Morell
will follow up contacts to the Governor's office in order to find out to what extent the
office may want to participate in the workshop.
Responsible:
Julio Morell,
Deadline:
2010-11-19,
Michael Bruno
reported that he facilitated some contacts to three relevant people, to whom he recently sent
information on the workshop.
With respect to
it was proposed that
Julio Morell
could pull together a report on the gaps and operational issues.
Michael Bruno
supported this idea and pointed out that
Julio Morell
should be asked to do this.
Action Item
CZCP-PR-9-2:
Doug Wilson
will send a mail to
Julio Morell
and ask him to prepare a report on gaps and operational issues in the coastal observing
system in the Caribbean.
Responsible:
Doug Wilson,
Deadline:
2011-01-18.
Concerning
Action Item
CZCP-PR-2-8:
Hans-Peter Plag
will take the lead in organizing a pre-study to identify issues, needs, and opportunities relevant to
the theme of the workshop on the end user side.
Responsible:
Hans-Peter Plag,
Deadline:
2010-10-01,
Hans-Peter Plag
reminded that he was waiting for input from
Roy A. Watlington,
who could bring in the local point of
view.
Hans-Peter Plag
emphasized that he would like to see this input first before the document is distributed to others for additional
comments and input.
Roy A. Watlington
confirmed that he would provide input in the next few days.
2
Status of Local Organization.
Hans-Peter Plag
pointed out that the web page for hotel room reservation does not allow to have a departure date later than
Friday, March 11, 2011.
Vanessa Gutierrez,
who joined the telecon a little later informed the participants that the hotel had made arrangemen
for check-out dates on Saturday and Sunday, but that the web page had not been updated. Persons who would like to stay after Frida
have to make a reservation on the web page with check-out date of Friday, and then inform
Vanessa Gutierrez
about their desired check-out dat
Vanessa Gutierrez
will then make the necessary arrangements with the hotel.
Before
Vanessa Gutierrez
joined the telecon, there was some discussion about the details of the contract.
Vanessa Gutierrez
explained later that the con
included 10 rooms covered by the available funds. For these rooms,
Vanessa Gutierrez
needs a list of persons, e-mails, and phone numbers. The
persons do not need to reserve a room.
Michael Bruno
inquired the room rate, and
Vanessa Gutierrez
confirmed that the rate was USD 179.00 per night.
Action Item
CZCP-PR-9-3:
Hans-Peter Plag
will add the names of persons who asked for travel support into the master list.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
It was agreed that decisions on funding should be made during the next telecon.
3
Status of Invitations and other urgent issues
Paul DiGiacomo
summarized the situation by stating that some additional invitations need to be sent out.
Roy A. Watlington
emphasized the need to
get an invitation to the Minister of Tourism, St. Kitts and some other Ministers. There was some discussion on how formal these
invitations should be, but in the end it was agreed that getting the invitations out asap was more important that having the best
level.
Roy A. Watlington
asked about the status concerning invitations to CTO, COTAL, and CAST, and
Hans-Peter Plag
explained that the invitation to CAST
had reached the recipient, but that invitations to CTO and COTAL were not delivered due to overfull mailboxes.
Doug Wilson
proposed that
Michael Bruno
would contact these organizations and asked for the contact information to be sent to
Michael Bruno
for further contacts.
Douglas Cripe
reported that he is working on getting the formal invitations to CAST, CTO, and COTAL sent out by the GEO Sec. The Director
of the GEO Sec had not been ready to send out the invitations drafted by the Program Committee and had started to prepare own
invitations.
Douglas Cripe
committed to investigating the situation.
Concerning insurances, it was repeated that
Christa von Hillebrandt-Andrade
was working on invitations to them.
4
Workshop Program and Session Chairs
A draft workshop program is available at
http://www.czcp.org/workshops/Puerto_Rico
and there the
link 'Draft Program.'
Hans-Peter Plag
asked about a candidate for the summary presentation in plenary session P3, and suggestions were
Lenard Nurse and
Michael Bruno.
However, no action was agreed to follow this up.
Concerning the presentations in Sessions P5 and P6,
Hans-Peter Plag
suggested that a small group should compiled to discuss
these sessions and develop the program on the go.
Paul DiGiacomo
and
Doug Wilson
emphasized the need to get local people involved in
these sessions.
5
Funding of participants
It was agreed to add all names of those who requested funding in the master list.
Paul DiGiacomo
emphasized that people from the region should have top priority.
It was not clear how the funding from the various sources (GOOS, GEO Sec.) would be handled mechanistically.
Paul DiGiacomo
was asked to contact GOOS to discuss the details.
6
Any Other Business
Paul DiGiacomo
summarized the contacts that needed to be made, which is as follows:
Action Item
CZCP-PR-9-4:
Doug Wilson
will contact Sophia Rolle.
Roy A. Watlington
will contact Jeremy Collymore and CDEMA.
Paul DiGiacomo
will contact GOOS.
Julio Morell
and
Jorge Corredor
will contact Ernesto Diaz.
Douglas Cripe
will facilitate an invitation to the minster of Tourism in St. Kitts.
Hans-Peter Plag
will contact
Christa von Hillebrandt-Andrade.
Paul DiGiacomo
and
Doug Wilson
will send out further invitations.
Responsible:
Doug Wilson,
Roy A. Watlington,
Paul DiGiacomo,
Julio Morell,
Jorge Corredor,
Douglas Cripe,
Hans-Peter Plag,
Deadline:
2011-01-19.
7
Date and time for PR-10
Paul DiGiacomo
proposed to have two telecons per week. It was agreed to have the next telecon on January 19, 2011, at 19:00 UTC.
8
Summary of Action Items
Action Item
CZCP-PR-9-1:
Doug Wilson
will send the IOCARIBE mailing list to
Paul DiGiacomo.
Responsible:
Doug Wilson,
Deadline:
2011-01-17.
Action Item
CZCP-PR-9-2:
Doug Wilson
will send a mail to
Julio Morell
and ask him to prepare a report on gaps and operational issues in the coastal observing
system in the Caribbean.
Responsible:
Doug Wilson,
Deadline:
2011-01-18.
Action Item
CZCP-PR-9-3:
Hans-Peter Plag
will add the names of persons who asked for travel support into the master list.
Responsible:
Hans-Peter Plag,
Deadline:
2011-01-19.
Action Item
CZCP-PR-9-4:
Doug Wilson
will contact Sophia Rolle.
Roy A. Watlington
will contact Jeremy Collymore and CDEMA.
Paul DiGiacomo
will contact GOOS.
Julio Morell
and
Jorge Corredor
will contact Ernesto Diaz.
Douglas Cripe
will facilitate an invitation to the minster of Tourism in St. Kitts.
Hans-Peter Plag
will contact
Christa von Hillebrandt-Andrade.
Paul DiGiacomo
and
Doug Wilson
will send out further invitations.
Responsible:
Doug Wilson,
Roy A. Watlington,
Paul DiGiacomo,
Julio Morell,
Jorge Corredor,
Douglas Cripe,
Hans-Peter Plag,
Deadline:
2011-01-19.
Minutes prepared by
Hans-Peter Plag
|